Student Records

Official student records are maintained in Student Services.  A copy of each student’s progress record is available for him/her to access at any time during his/her enrollment. Official Transcripts are issued by Student Services and are $5.00 each, payable in advance.  Unofficial transcripts can be issued at no cost to the student upon request.  The student must complete and submit a Transcript Request Form in order for transcripts to be issued.

Click the link below to download the request form in pdf. Requests can only be made by mail, fax, or in person (signature required) at any of these MATC Campuses:

  • Thanksgiving Point Campus
  • Orem Campus
  • Spanish Fork Campus

Transcript / Certificate Request Form.pdf

Students with any outstanding financial obligations must clear these obligations before a transcript can be released.  Transcripts may be released to another individual only if a Family Educational Rights and Privacy Act Information Release Form accompanies the Request for Transcript Form.  This form must be signed and dated by the student and include the name of the individual to whom the transcript is to be released.

 

Student Privacy Rights, Family Educational Rights & Privacy Act (FERPA)
Download the Family Educational Rights and Privacy Act form here: FERPA Form.pdf

The Family Educational Rights and Privacy Act (FERPA) provide students with the following rights with respect to their education records:

  • The right to inspect and review your student education records within 45 days of the day the College receives a request for the access.  Students should submit written requests to the Director of Student Services identifying the records they wish to inspect.  The Director of Student Services will make arrangements for access and notify you of the time and place where the records may be inspected.
  • The right to request the amendment of your student education records to correct information that you believe is inaccurate or misleading, please write the Director of Student Services, identify the part of the record you want changed, and specify why it is inaccurate or misleading.  If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise him/her of the right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right of hearing.
  • The right to consent to disclosures of personally identifiable information contained in your student education records, except to the extent that FERPA authorizes disclosure without consent.  One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the College in an administrative or faculty position, or a staff member in a professional or support position who is involved in work that requires disclosure of this information;  a person or company with whom the MATC has contracted (such as an attorney or auditor) working on a project for the MATC that requires disclosure of this information; the President of the Utah College of Applied Technology (UCAT); or staff of the Office of the Commissioner of  Higher Education who are working on a  project that requires disclosure of this information.  Upon request, the College may disclose education records without consent to an official at another school, in which a student seeks or intends to enroll.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the MATC to comply with the requirements of FERPA.  The name and address of office that administers FERPA is:  Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, D. C., 20202-4605.

 

Personally identifiable information or records relating to a student will not be released to any individual, agency, or organization without the written consent of the student as described in FERPA regulations, except “Directory Information” which may be released upon request unless the student specifically withholds permission to do so.

 

To prevent directory information from being disclosed, students need to complete a Request to Withhold Information Form in Student Services.

 

Social Security Numbers

                The College confidentially maintains your social security number for routine uses such as facilitating document matching, verifying your identity, and expediting your enrollment.  Disclosure of your Social Security Number is voluntary, but failure to provide it may result in delay or loss of tax credits, student loan deferments, veteran benefits and other benefits under law.