Refund Policy
615.1 Policy
Mountainland Applied Technology College (MATC) issues tuition and fee refunds on courses, based on circumstances related to each specific course, in an effort to maintain a level of equity for all students.
1.1 Defined-Entry, Defined-Exit Certificate Programs (Lock-Step)
Refunds of tuition for certificate course and programs that operate with a fixed beginning
and ending date, and for which a flat tuition rate is charged in advance will be made as
follows after a student officially withdraws: 100% within the first three days of instruction,
and 0% thereafter, any unused tuition will be refunded within 45 days of the
start date. Fees are not refundable after the third day of instruction.
*Classes affected: (Apprenticeship, Automotive Technology, CDL, Culinary Arts I & II,
Dental Assistant, Diesel Mechanics, Sp Fork Medical Assistant, Pharmacy Technician,
Practical Nursing)
1.2 Open-Entry, Open-Exit Programs (OE/OE)
Students enrolling in open-entry, open-exit programs pay tuition for the number of hours
they enroll in. In the event of early withdrawal any unused tuition at the time of official
withdrawal will be refunded. Fees are not refundable after the third day of instruction.
*Classes affected: (Business Technology, Composite Technology, Cosmetology, Information
Technology, Medical Assistant, Medical Office Administration, Medical Billing/Coding,
Nail Technology, Welding Technology) Note: Cosmetology/Barbering has defined
enrollment dates but will be refunded as open-entry/open-exit.
1.3 Short-Term Programs/Courses
Refunds of tuition for programs/courses 51-150 hours (does not apply to specific courses
which are parts of longer-term certificate programs) will be made as follows after the
student officially withdraws: 100% prior to the first day of instruction; 50% within the first
three days of instruction, and 0% thereafter. Fees are not refundable after the third day of
instruction.
*Classes affected: (Auto Fundamentals stand alone courses only, EMT, Nurse Assistant,
single Business Technology evening classes (Word, Excel, keyboarding, etc.)
Tuition and fees are not refundable after the first day of instruction for any programs/
courses 50 hours or less.
*Classes affected: (CPR, Vehicle Emissions, First Aid, Flagging, Phlebotomy, Vehicle Safety,
Nurse Assistant Refresher/Test Prep)
615.2 Courses or Programs Canceled by the Institution
If a course/program is canceled by the institution before the first day of instruction, 100% of paid tuition and fees will be refunded to the student.
615.3 Official Withdrawal
A student is officially withdrawn when:
a. the student submits a “Course Withdrawal” form signed by the program/course
instructor to the MATC Student Services office. Effective date of the withdrawal is the day
the withdrawal form is submitted to Student Services; or
b. the student is absent from class for 10 consecutive days. Effective date of the withdrawal
is the first day of class, if the student never attended, or the 11th consecutive absence if the
10-day period began after the first day of class; or
c. the student is dismissed under disciplinary or academic performance policies. Effective
date of the withdrawal is the last day of attendance.
615.4 Appeals
Appeals for refunds may be made by the student, and exceptions may be granted on a case-by-case basis, by the MATC Appeals Committee. The Appeals Committee membership is as follows: Vice Presidents, Program Director(s), Guidance Counselor(s), and the Student Services Director.
615.5 Refund Processing
A $5 refund processing fee will be applied to all refunds unless the course is canceled by the institution. The $40 application fee is not refundable. Refunds will be issued within 45 days.
