Financial Assistance Information
The decision to invest in your future by attending college is one of the most important choices you will ever make. MATC educational costs can be paid for with a combination of cash payments, federal need and/or non need based aid, and other programs available to those who qualify. The Financial Aid Office is prepared to assist in determining which types of aid you “may” be eligible to receive, as well as in providing the information required by your other programs or sponsors.
(Click Here) for helpful information about Financial Aid
TO APPLY FOR FINANCIAL AID
1. You must be enrolled as a matriculated (* see footnote) student before any formal offer for financial assistance can be made. In order to be considered a matriculated student you must submit the following:
- A $40 Registration fee payment
- A signed MATC Enrollment Agreement which includes detailed program data
- Certification of high school graduation, and (Official College Transcript(s) if transferring credit hours)
2. To be considered for federal financial aid you must:
- Complete and submit a 2012-2013 MATC Federal Financial Aid Application (remember to request a PIN NUMBER (PIN Site) to utilize the electronic signature option)
- Complete and submit the 2012-2013 (FAFSA) Free Application for Federal Student Aid is available on line www.fafsa.ed.gov (MATC Title IV CODE is 034133)
- The MATC priority deadline for the FAFSA is April 1st of the current application year
- Provide MATC with a valid* student aid report (web generated or printed original)
NEW requirement beginning fall 2012 (2012-2013 FEDERAL AID year)
There is a dramatically new FAFSA (Free Application for Federal Student Aid) application process beginning with the 2012-2013 Award Year. This new process may require students (and their parents, if applicable) to retrieve their tax information directly from the IRS (Internal Revenue) system. If you are eligible to use the IRS Data Retrieval Tool, we highly recommend using the tool as it is an easy way to provide tax data and ensures that your FAFSA has accurate tax information.
Please wait a minimum of 2-3 weeks AFTER you have submitted federal taxes electronically to allow sufficient time to be able to retrieve your income information directly from the IRS system into the FAFSA application (up to 8-9 weeks if you have submitted a paper filing).
If the IRS tax information is not yet available, you may need to continue checking back until it is available. This new requirement only applies to applicants who will need to file taxes for 2011, and not all applicants are eligible for the IRS Data Retrieval option.
Please note: If you do not use the IRS Data Retrieval Tool to provide tax information, you may be required to obtain an official tax transcript from the IRS if selected for a process called verification.
Click here for more information regarding the FAFSA Data Retrieval Tool
(*valid EFC with accompanying verification documentation, if required)
NOTE: The U.S. Department of Education (USDE) randomly selects federal aid applications for a process called verification. If selected, you and/or your parents will be required to complete a verification worksheet and to submit signed copies of your 2010 federal income tax return(s). These forms will be used for verification purposes only and will be retained within the student financial aid file.
3. Satisfactory academic progress (SAP) must be met in order to receive or renew financial assistance. Please refer to the MATC College catalog for SAP requirements.
Once you have been admitted to MATC and the Financial Aid Office receives the required items listed above, your file will be reviewed for eligibility for financial assistance. MATC will begin notification of eligibility to enrolled students in mid-March by mailing a preliminary award estimate letter. Award estimates will not be provided until the Financial Aid Office has received all of the necessary paperwork (including the verification worksheet and tax copies). If you indicate an interest in a student loan program, the loan application will accompany the award letter.
The total amount of grant and loan awards will not exceed the cost of attendance (COA) which may include tuition, loan fees, required books/supplies, estimated room and board, personal, travel and sometimes child care expenses. MATC designs all initial awards packaging to assist with direct educational costs “only” and requires additional steps when applying for loan proceeds funding.
TIPS TO REMEMBER
- Always apply early when institutional, federal, state and other programs are required in order to attend.
- Read all instructions carefully and answer all questions accurately.
- File the FAFSA electronically for quick and accurate processing, or use first class mail for the paper FAFSA. The Paperwork Reduction Act:
- No one is required to respond to a collection of information unless it displays a valid OMB control number; for a FAFSA (1845-0001).
- Notify the Financial Aid Office immediately if there are changes in your family’s financial situation or if you receive an outside scholarships).
- Failure to comply with these requirements may result in the denial or termination of your packaged award.
- Students must have an NSLDS record on file in the Financial Aid Office, as well as all transfer credits determined in order to be considered for a final award package. Begin the transfer process in a timely manner.
- Please keep copies of submitted documents for your personal records.
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MATC Financial Aid
The Mountainland Applied Technology College (MATC) is a campus of the Utah College of Applied Technology (UCAT). All information identified between pages 10 – 15 is consistent with the policies and procedures designated by UCAT. Since all Title IV eligible UCAT campuses are approved separately to provide financial assistance, some differences in delivery methods across campuses may occur.
Federal Title IV Financial Aid is available for eligible students who demonstrate financial need. Financial aid is meant to assist students in completing an eligible training program successfully and acquire a College credential.
For more information on Financial Aid please contact the MATC Financial Aid Office at (801) 753-4105
Financial Aid Programs
Mountainland Applied Technology College (MATC) participates in the following financial aid programs:
- Federal Pell Grant
- Federal Student Education Opportunity Grant (FSEOG)
- Federal Work Study (FWS)
- State and/or Private Party Funding
- Other Scholarship Programs
You must be enrolled as a matriculated student before any formal offer for financial assistance can be made. In order to be considered a matriculated student you must submit the following:
- A MATC Registration Form
- A Registration fee payment
- An MATC Financial Aid Application and Enrollment Agreement form which includes detailed program data
- Certification of High School graduation or equivalent, and/or (Official College Transcript(s) if transferring credit hours)
Federal Pell Grant Programs
A Federal Pell Grant is award money designed to help undergraduate students pay for education after high school. The award amount depends on your expected family contribution (EFC), the cost of education at your school, whether you are a full-time or part-time student, and whether you attend school for a full academic year. The Federal Pell Grant program is primarily designed to guarantee low and middle-income students, who are eligible for aid, financial access to a college of their choice. Keep in mind that Federal Pell Grants are intended to be the “base funding” upon which eligibility for all other aid is determined. A student may additionally qualify for other types of financial aid even if ineligible for a Pell Grant.
To file for a Pell grant the MATC Registration, Enrollment Agreement, and Financial Aid Application forms supply facts about your previous education, finances, and previous financial aid and must be completed. In addition, you will need to complete a Free Application for Federal Student Aid (FAFSA) to generate a web based SAR (student aid report), which provides facts about your income, family size, assets, etc. Both forms are available from our Financial Aid Office and must be completed for each award year.
Electronic Pell Processing
MATC participates in the Electronic Data Exchange, which provides the ISIR (Institutional Student Information Report) utilized by the Financial Aid Office to determine and ensure Federal Aid eligibility.
Processing the FAFSA (free application for federal student aid)
Based on the information in your FAFSA, the length of your course and the training you will complete in the award year, MATC can calculate the amount of your grant. If your course extends beyond June 30th, the calculation may represent only a portion of your eligibility, and you may be required to file another FAFSA. The government’s Central Processing Center calculates your EFC to determine your eligibility. MATC then receives an Institutional Student Information Report (ISIR) before a grant payment or loan funds can be disbursed. Applications are randomly audited as indicated on the ISIR, and if yours is selected for income/family verification, MATC will assist in expediting the verification process.
Expected Family Contribution (EFC)
Education awards supplement the amount you/your family are able to contribute toward your education budget. To determine your EFC, the Department of Education (ED) evaluates the financial strength of your family. The evaluation is made from confidential data that you and/or your parents provide, including income, assets, family size, and family members attending school, along with your unusual expenses. NOTE: An EFC of $2700.00 may mean that you pay your living costs and only $200.00 toward tuition. Your EFC should be pro-rated, so if your course cost is $1,000, your living cost is $1,000, and your EFC is $500, then 50% of the EFC should be contributed towards your education ($250.00).
Policies and Procedures for Verification
- All selected applicants will be verified.
- Selected applicants must submit required verification prior to receiving a confirmed aid award.
- Students who fail to provide the required documentation within an established time frame, will be treated as a cash-paying student until the documents are provided.
- Students who do not meet the deadline and are not capable of making a cash payment at the end of the deadline, will be dismissed from the College.
- A student may re-enter the College only when he/she can provide the documentation.
- Students will be given a clear explanation of the documentation needed to satisfy the verification requirements and the process for document submission.
- The College will inform students in a timely manner of the consequences of failing to complete the verification requirements and the actions the College will take if the student does not submit the requested documentation within the time period specified by the College.
- Students will be informed of their responsibilities regarding the verification of application information, including the College’s deadline for completion of any actions required.
- Students will be notified if the results of verification change the student’s scheduled award.
- The College will assist the student in correcting erroneous information.
- A suspected case of fraud will be reported to the Regional Office of the Inspector General, or, if more appropriate, to a State or local law enforcement agency having jurisdiction to investigate the matter. Referrals to local or state agencies will be reported on an annual basis to the Inspector General.
- No interim disbursements of Title IV aid will be made prior to the completion verification.
- The Student Financial Aid Office reserves the right to make exceptions to the above stated policies due to extenuating circumstance, on a case-by-case basis.
Once MATC receives all of the information from your FAFSA, which is electronically transmitted through ED, the FA Representative will prepare a preliminary award for your review prior to processing aid (refer to other eligibility requirements below).
Federal Student Education Opportunity Grand Aid (FSEOG) Program
A Federal SEOG Grant is award money designed to help undergraduate students pay for education after high school. The award amount depends on your expected family contribution, the cost of education at your school, the amount of financial aid awarded, and whether you attend school for a full academic year. Keep in mind that Federal SEOG Grants are for those students who are deemed “most needy.” You may qualify for other types of financial aid even if you are ineligible for a FSEOG Grant.
Federal Work Study Aid (FWS) Program
College Federal Work Study is a program that provides jobs for students who have demonstrated financial need. A job application hiring process is administered as funds are limited and are usually available on a first-come first-serve basis.
State Grant Aid Programs
UCOPE is a state-funded, need-based grant and work-study financial aid program designed to be an additional source to preserve access at the lower socioeconomic levels. The UHEAA Grant is a state-funded, need-based program intended to benefit students with the highest need and may be reserved to assist in emergency situations. NOTE: Both state grant program allocated amounts are determined annually and may or may not be available during some calendar years.
Other Scholarship Aid Programs
Other financial resources that should be considered include scholarship aid that may be available through high school organizations; church groups; and other civic or social organizations. Often companies provide scholarship aid for the children of their employees. It is imperative to defray educational expenses by preparing through part-time work and by not overlooking other possible financial resources. The MATC Placement Department will assist students in locating part-time employment while enrolled in the college and maintaining satisfactory attendance and academic progress.
Regulations require that MATC determine if any cash disbursed to a student exceeded the budgeted costs for that student during a period of enrollment. It is a special situation when funds are available to disburse to a student for costs other than tuition and fees, however, if this has been the case, the monthly budget estimated will be evaluated. If it is found that excess financial aid funds have been disbursed, the student will be charged and billed for the appropriate amount and will be required to restore the funds to the aid program(s).
For example, if a school discovers that after a student’s campus-based aid was disbursed, the student received additional aid that resulted in the aid the student received exceeding his or her need by $314, the $314 is an over award. Until such overpayments are repaid, the student will be ineligible to receive future federal financial aid at any college. A student who receives an overpayment of a Title IV program loan, or a Title IV program grant may reestablish eligibility for Title IV program assistance by repaying the excess amount, or by making arrangements satisfactory to the holder of the overpayment debt.
If a student whose overpayment case has been accepted by ED wishes to establish a repayment schedule, the student should contact collections by calling 1-800-621-3115 or by E-Mailing firstname.lastname@example.org
Other Aid Eligibility Requirements
Most of the information dissemination activities required by the Higher Education Amendments of 1986 have been satisfied within the FA Guide and the College catalog available prior to your enrollment. However, student financial aid personnel are available, in accordance with federal regulations, to discuss consumer information in more detail with current and prospective students. To be eligible for financial aid, a student must:
- be enrolled as a regular student in an eligible program of study on at least a half timebasis (with the exception of Pell and FSEOG.);
- have a high school diploma or the equivalent;
- be a U.S. citizen or of a national origin, or an eligible non-citizen. Verification of eligible non-citizen status may be required;
- have financial need (except for some loan programs) as determined by a need analysis system approved by the Department of Education;
- maintain satisfactory academic progress and attendance progress;
- provide required documentation for the verification process and determination of
- dependency status (detailed polices and procedures listed above);
- have a valid Social Security Number;
- not owe a refund on a Pell Grant, FSEOG, or state grant previously received from any
- not be in default on any Federal Perkins Loan(s), Plus Loan(s), or Stafford Loan(s)- (Subsidized/ Unsubsidized);
- not have borrowed in excess of the annual aggregate loan limits for the Title IV financial aid programs;
- not have a state or federal drug conviction;
- be registered for the Selective Service (if male born after December 31, 1959); and
In addition to the above requirements, each program may have its own pre-requisites and/or regulations. MATC can assist you in your application for each program and will provide you with a final determination of your eligibility and the amount you may receive. With documentation about your income and assets, MATC can calculate your eligibility and provide you with a preliminary award schedule describing your award. A final award letter will be provided for your acceptance when you begin training. However, your award is not finalized until it’s approved by the Department of Education which is provided in the form of a “valid” Student Aid Report (SAR).
Please contact the financial aid office as often as necessary throughout your award process. Additional program information is located at http://www.mlatc.edu/ and in the Financial Aid Guide provided to you through the MATC Student Services and Financial Aid Offices. As well, http://federalstudentaid.ed.gov/ can provide valuable assistance in your decision process.
Verifiying Progress for Aid Disbursement
Satisfactory Academic progress is verified by competency hours completed and reported on the report for open-entry open-exit programs. In Lock-Step programs satisfactory progress is verified through an evaluation of the student’s grade report.
Students who fail to complete the work before the start of the following payment period will lose their disbursement. For example, if a payment period ends at hour 300 but the new payment period does not start until hour 301 students do not lose their disbursement until hour 301. Tuition and bookstore costs are always accounted for in the evaluation of the amount owed to the college and are entered onto an evaluation worksheet prepared by the financial aid office.
A final analysis worksheet and progress report is routed to the VP of Student Services, or his/her designee, who verifies schedules and double checks for accuracy. The worksheet and enrollment reports are then routed to the Business Office for disbursement. Any proceeds will be maintained in the Office of Student Services during the student notification process.
Financial Aid Probation
Upon evaluation, any student not maintaining the minimum percentage progress (refer to Satisfactory Attendance & Academic Progress, above) will be placed on financial aid probation for the following payment period (assessment period). A student may continue to receive Title IV funding while on probation, however, if the minimum cumulative percentages are not successfully completed by the end of the probationary assessment period, the student will not be eligible to receive Title IV or State funding for a minimum of one assessment period.
In the event that unusual circumstances warrant the extension of a student’s probationary assessment period, the VP Student Services has the authority to exercise an evaluation of the circumstances, as well as to extend the student’s probationary period provided it is not extended beyond one additional assessment period and is fully documented within the student’s academic file.
NOTE: Student progress will be evaluated at the end of each payment period; Students on probation may receive Title IV Financial Aid.
Students who have been determined not to be making satisfactory attendance and academic progress may appeal their status by requesting within 45 days, in writing, a review of their particular situation. A review may be conducted by a committee determined by the VP Student Services. Any resulting decision is final and further steps to appeal will not be afforded.
Return of Title IV Funds Policy (for federal aid eligible students)
Federal Student Aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.
The Return of Title IV Funds (Return) regulations do not dictate an institutional refund policy. Instead, a school is required to determine the earned and unearned Title IV aid a student has earned as of the date the student ceased attendance based on the amount of time the student spent in attendance. The calculation of Title IV funds earned by the student has no relationship to the student’s incurred institutional charges.
The requirements for the treatment of Title IV funds when a student withdraws apply to any recipient of Title IV grant or loan funds that ceases all attendance. The federal formula requires a Return of Title IV calculation when a recipient receives or was eligible to receive aid and withdraws on or before completing 60% of the period of enrollment. The return requirements apply only to the receipt of or qualification for aid that can be included in the calculation. For example, the requirements of 34 CFR 668.22 does not apply to Federal Work-Study funds. Therefore, the Return requirements do not apply to a student if the only Title IV program assistance that the student had received or could have received was FWS funds. Please note that if the student never actually began attendance for the period of enrollment, 34 CFR 668.22 regulations do not apply. Likewise, if a student began attendance, but was not and could not have been disbursed Title IV grant or loan funds prior to withdrawal, the student is not considered to have been a Title IV recipient and the requirements of 34 CFR 668.22 do not apply.
For examples of the Return of Title IV Funds calculations or questions regarding the overpayment policy, please contact the Financial Aid Office located at MATC. NOTE: A student who withdraws on or prior to completion of 60% of the enrollment period may be required to repay some or all of the funds released to the student.
The U.S. Department of Education contact information is as follows:
U.S. Department of Education
Student Financial Assistance Programs
P.O. Box 4222
Iowa City, IA 52245
After the return of Title IV calculation has been completed, the Institutional Refund Policy will be applied.
The Utah State Approving Agency for Veterans’ Education Benefits approves several of the programs for payment of Veteran Affairs (VA) education benefits (such as the GI Bill). Veteran students with eligible VA benefits must meet satisfactory progress and attendance requirements as outlined by the Utah State Approving Agency. These requirements are contained in an Enrollment Agreement Addendum that is available in the Financial Aid Office (FA). Please contact the FA for additional information on program eligibility requirements and accessing your benefits at (801) 753-4100. As well, you may inquire directly with the Veterans Administration at http://www.gibill.va.gov/
* A student is considered matriculated when the student is officially admitted to the college and has declared a major field of study that will lead to the awarding of a degree or certificate